Privacy & Cookies Policy

This privacy and cookies policy sets out how the London Women’s Forum (“LWF”) collects, uses and protects any personal data that you give LWF when you use this website or when you become an LWF Member. This may, for example, be your name and contact details. It also provides details on the cookies that this website may use to enhance your experience in using the site.

An LWF Member is someone who has been accepted as a member of the London Women’s Forum by the Board of Directors.

LWF is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified as a living individual, whether in isolation, or together with other information, (personal data), then you can be assured that it will only be used in accordance with this privacy statement.

LWF may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

What personal data is collected?

At the point of applying for membership, we may collect the following personal data about you:

• name and job title
• your firm’s name and address
• your work contact information including email address and phone number

If you are a LWF Member, you may have access to a Members area on this website which may be accessible and by use of a secure login (the Members Area). You may choose to share your personal data in the Members Area with other LWF Members and the LWF.

Some of the personal data may be kept in paper files while some will be included in computerised files and electronic databases.

How will this personal data be used by us?

The personal data we hold about you if you are an LWF Member will be used to administer your membership. Your personal data may be used for the following legitimate business purposes by LWF:

• Internal record keeping
• To inform you of LWF news
• To invite you to LWF, member firm and associated third party events
• To track attendance at our events

This list may be updated and supplemented from time to time.

In each case, it will only be used by LWF to the extent necessary.

Your personal data may also be used by LWF for compliance with legal, regulatory and other good governance obligations.

Who will see my personal data?

LWF will not share your personal data with third parties save for its LWF website administrator/provider, professional advisers and auditors, or as required by applicable laws. These third parties may be located in jurisdictions outside the EU.

How will my personal data be kept secure?

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure and protect against the accidental or unlawful destruction, loss, or alteration of personal data, we have put in place suitable technical and organisational measures to safeguard and secure the information we collect from you.

How long will my personal data be stored for?

LWF will hold your personal data as long as is necessary for the relevant processing activity in accordance with applicable legal and regulatory requirements.

What are my rights in relation to my personal data?

Where provided by applicable laws and regulations, you may have the right to:

• request confirmation as to whether LWF has personal data relating to you;
• access the personal information about you being processed by LWF and to certain information about the processing of that personal information;
• require LWF to rectify any inaccurate or incomplete personal data about you;
• require LWF to erase personal data about you in certain circumstances;
• restrict LWF from processing personal data about you in certain circumstances; and
• receive personal data relating to you in a format that can be processed by a computer and the right to have the personal data relating to you transferred to another data controller/processor in certain circumstances.

If you wish to exercise any of these rights, or to notify a change in your details, please contact us at info@londonwomensforum.org.

You may have the right to lodge a complaint in relation to LWF’s processing of your personal data with your local supervisory authority. In the UK this is the Information Commissioner’s Office.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies (such as Google Analytics) to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.