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London Women’s Forum

Terms and conditions of website usage

Who are we and how do you contact us Welcome to londonwomensforum.org (“the website”), operated by the London Women’s Forum (“us” or “we”). We are a Limited Company by guarantee with registered office: London Women’s Forum, Suite 1, 3rd Floor, 11-12 St James’s Square London SW1Y 4LB The term “you” refers to the user or viewer of our website.  By using our website you accept these terms and conditions. If you continue to browse and use this website you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy and cookies policy govern London Women’s Forum’s relationship with you in relation to this website. If you do not agree to these terms and conditions, you must not use our website. We amend these terms and conditions from time to time. Every time you wish to use our website, please check these terms and conditions to ensure you understand the terms and conditions that apply at that time. The use of this website is subject to the following terms and conditions of use We may suspend or withdraw our site

• Our website is made available free of charge.
• We do not guarantee that our site, or any content on it, will always be available or be uninterrupted. We may suspend or withdraw or restrict the availability of all or any part of our site for business and operational reasons.

You must keep your account details safe If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential. You must not disclose it to any third party. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of these terms of use or you are no longer eligible to access the relevant content. If you know or suspect that anyone other than you knows your user identification code or password or other security information, you must promptly notify us at info@londonwomensforum.org. Do not rely on information on this website

• The content of the pages of this website is for your general information and use only. It is subject to change without notice.
• Neither we nor any third parties make any representations, warranties or guarantees, whether express or implied, as to the accuracy, timeliness, performance, completeness, whether the information or materials are up to date or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
• Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.

How you may use material on this website

• This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the below:
  • This material may be protected by copyright laws and treaties around the world. All such rights are reserved.
  • You may print off one copy, and may download extracts, of any page(s) from our site for your personal use and you may draw the attention of others within your organisation to content posted on our website.
  • You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.
  • You must not use any part of the content on our website for commercial purposes without obtaining a licence to do so from us or our licensors.
  • If you print off, copy or download any part of our site in breach of these terms and conditions of use, your right to use our website will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.
• You must not use our website in any way that breaches any applicable local, national or international law or regulation or in any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect.
• Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.

Trade marks

• You are not permitted to copy or use any trade mark on this website without approval of the relevant trade mark owner.

We are not responsible for viruses and you must not introduce them

• We do not guarantee that our website will be secure or free from bugs or viruses.
• You are responsible for configuring your information technology, computer programmes and platform to access our website. You should use your own virus protection software.
• You must not misuse our website by knowingly introducing viruses, trojans, worms, logic bombs or other material that is malicious or technologically harmful. You must not attempt to gain unauthorised access to, disrupt, damage or interfere with our website, the server, equipment or network on which our website is stored, any software used in the provision of our website or any server, computer or database connected to our website. You must not attack our website via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our website will cease immediately.

Links to websites

• From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s).Once you have used these links to leave our site, you should note that we do not have any control over that other website and we have no responsibility for the content of the linked website(s). We cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by these terms and conditions or our privacy policy. You should exercise caution and look at the privacy statement applicable to the website in question.
• You may not create a link to this website from another website or document without London Women’s Forum’s prior written consent.

User-generated content is not approved by us This website may include information and materials uploaded by other users of the website. This information and these materials have not been verified or approved by us. The views expressed by other users on our website do not represent our views or values. If you wish to complain about information and materials uploaded by other users please contact us on info@londonwomensforum.org. Uploading content to our website You must not use our website to send, knowingly receive, upload, download, use or re-use any material which does not comply with our Content Standards. Whenever you make use of a feature that allows you to upload content to our website, or to make contact with other users of our website, you must comply with those Content Standards (see below). You warrant that any such contribution does comply with those standards, and you will be liable to us and indemnify us for any breach of that warranty. This means you will be responsible for any loss or damage we suffer as a result of your breach of warranty. Any content you upload to our site will be considered non-confidential and non-proprietary. You retain all of your ownership rights in your content, but you are required to grant us and other users of our site a limited licence to use, store and copy that content and to distribute and make it available to third parties. The rights you license to us are described in Rights you are giving us to use material you upload. We also have the right to disclose your identity to any third party who is claiming that any content posted or uploaded by you to our site constitutes a violation of their intellectual property rights, or of their right to privacy. We have the right to remove any posting you make on our site if, in our opinion, your post does not comply with the Content Standards. You are solely responsible for securing and backing up your content. You must not transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam). Content Standards These Content Standards apply to any and all material which you contribute to our site (Contribution), and to any interactive services associated with it. The Content Standards must be complied with in spirit as well as to the letter. The Content Standards apply to each part of any Contribution as well as to its whole. London Women’s Forum will determine, in its discretion, whether a Contribution breaches the Content Standards. A Contribution must:

• Be accurate (where it states facts).
• Be genuinely held (where it states opinions).
• Comply with the law applicable in England and Wales and in any country from which it is posted.

A Contribution must not:

• Be defamatory of any person.
• Be obscene, offensive, hateful or inflammatory.
• Promote sexually explicit material.
• Promote violence.
• Promote discrimination based on race, sex, religion, nationality, disability, sexual orientation or age.
• Infringe any copyright, database right or trade mark of any other person.
• Be likely to deceive any person.
• Breach any legal duty owed to a third party, such as a contractual duty or a duty of confidence.
• Promote any illegal activity.
• Be in contempt of court.
• Be threatening, abuse or invade another's privacy, or cause annoyance, inconvenience or needless anxiety.
• Be likely to harass, upset, embarrass, alarm or annoy any other person.
• Impersonate any person, or misrepresent your identity or affiliation with any person.
• Give the impression that the Contribution emanates from [NAME OF COMPANY], if this is not the case.
• Advocate, promote, incite any party to commit, or assist any unlawful or criminal act such as (by way of example only) copyright infringement or computer misuse.
• Contain a statement which you know or believe, or have reasonable grounds for believing, that members of the public to whom the statement is, or is to be, published are likely to understand as a direct or indirect encouragement or other inducement to the commission, preparation or instigation of acts of terrorism.
• Contain any advertising or promote any services or web links to other sites

Rights you are giving us to use material you upload When you upload or post content to our website, you grant us a perpetual, worldwide, non-exclusive, royalty-free, transferable licence to use, reproduce, distribute, prepare derivative works of, display, and perform that content in connection with the services provided by the website. When you upload or post content to our website you grant other users  to whom that content is visible, a perpetual, worldwide, non-exclusive, royalty-free, transferable licence to use, reproduce, distribute, prepare derivative works of, display, and perform that content for their purposes and in order to make use of the functionality of the website. Our responsibility for loss or damage suffered by you

• We do not exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence and for fraud or fraudulent misrepresentation.
• We exclude all implied conditions, warranties, representations or other terms that may apply to our site or any content on it.
• We are under no obligation to oversee, monitor or moderate any service we provide on our site, and we expressly exclude our liability for any loss or damage arising from the use of any interactive service by a user in contravention of our content standards.
• We will not be liable to you for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:
  • use of, or inability to use, our site; or
  • use of or reliance on any content displayed on our site.

Which country’s laws apply to any disputes? These terms and conditions of use, their subject matter and their formation (and any non-contractual disputes or claims) are governed by English law. We both agree to the exclusive jurisdiction of the courts of England and Wales.

Privacy and Cookies Policy

This privacy and cookies policy sets out how the London Women’s Forum (“LWF”) collects, uses and protects any personal data that you give LWF when you use this website or when you become an LWF Member. This may, for example, be your name and contact details. It also provides details on the cookies that this website may use to enhance your experience in using the site. An LWF Member is someone who has been accepted as a member of the London Women’s Forum by the Board of Directors. LWF is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified as a living individual, whether in isolation, or together with other information, (personal data), then you can be assured that it will only be used in accordance with this privacy statement. LWF may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. What personal data is collected? At the point of applying for membership, we may collect the following personal data about you:

• name and job title
• your firm’s name and address
• your work contact information including email address and phone number

If you are a LWF Member, you may have access to a Members area on this website which may be accessible and by use of a secure login (the Members Area). You may choose to share your personal data in the Members Area with other LWF Members and the LWF. Some of the personal data may be kept in paper files while some will be included in computerised files and electronic databases. How will this personal data be used by us? The personal data we hold about you if you are an LWF Member will be used to administer your membership. Your personal data may be used for the following legitimate business purposes by LWF:

• Internal record keeping
• To inform you of LWF news
• To invite you to LWF, member firm and associated third party events
• To track attendance at our events

This list may be updated and supplemented from time to time. In each case, it will only be used by LWF to the extent necessary. Your personal data may also be used by LWF for compliance with legal, regulatory and other good governance obligations. Who will see my personal data? LWF will not share your personal data with third parties save for its LWF website administrator/provider, professional advisers and auditors, or as required by applicable laws. These third parties may be located in jurisdictions outside the EU. How will my personal data be kept secure? We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure and protect against the accidental or unlawful destruction, loss, or alteration of personal data, we have put in place suitable technical and organisational measures to safeguard and secure the information we collect from you. How long will my personal data be stored for? LWF will hold your personal data as long as is necessary for the relevant processing activity in accordance with applicable legal and regulatory requirements. What are my rights in relation to my personal data? Where provided by applicable laws and regulations, you may have the right to:

• request confirmation as to whether LWF has personal data relating to you;
• access the personal information about you being processed by LWF and to certain information about the processing of that personal information;
• require LWF to rectify any inaccurate or incomplete personal data about you;
• require LWF to erase personal data about you in certain circumstances;
• restrict LWF from processing personal data about you in certain circumstances; and
• receive personal data relating to you in a format that can be processed by a computer and the right to have the personal data relating to you transferred to another data controller/processor in certain circumstances.

If you wish to exercise any of these rights, or to notify a change in your details, please contact us at info@londonwomensforum.org. You may have the right to lodge a complaint in relation to LWF’s processing of your personal data with your local supervisory authority. In the UK this is the Information Commissioner’s Office. How we use cookies A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. We use traffic log cookies (such as Google Analytics) to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.